Gatherland is an hourly venue booking platform for Hong Kong. You see which party rooms, mahjong rooms, studios and meeting rooms are free for your slot and what your group will actually pay, then pay online and book. No messaging venue after venue and waiting for replies. The platform holds your payment and releases it to the host only after the booking ends.
- 9
- venue categories
- 90 days
- furthest you can book ahead
- 30 min
- slot steps
- 48 hours
- deposit returned after the booking
What goes wrong when you book a venue in Hong Kong?
Booking a room by the hour usually looks like this:
- Messaging venue after venue. The same question sent on Instagram or WhatsApp: is Saturday free, how much for twelve people?
- No clear total. Hourly rate, weekend rate, minimums, headcount and add-ons are quoted separately, and it takes several messages to get a final number.
- No live availability. By the time someone replies, the slot may have gone.
- Informal deposits. How deposits are taken and returned varies from venue to venue, the terms are often unwritten, and there is little you can do if something goes wrong.
The information people need already exists: whether the room is free, and the total for your date, time and group. Gatherland puts both on the search page and handles payment, deposits and cancellations through the platform.
What Gatherland does differently
| The usual way | On Gatherland |
|---|---|
| Message to ask if a slot is free | Search results show whether the venue is free for that slot |
| Ask for each charge and add it up | The total for your slot and group is shown before you pay, with no booking fee |
| Transfer money to the venue first | Pay online; the platform holds it until 48 hours after the booking ends |
| Cancellation terms vary | Every venue uses one of three policies (Flexible, Standard, Strict), shown before you pay |
| No idea who runs the venue | New hosts are verified before their listings go live |
| Reviews you cannot check | Only guests with a completed booking can review |
How does booking work?
- 1
Enter district, date, time, duration and group size
Slots move in 30-minute steps, and calendars open 90 days ahead.
- 2
Compare totals and availability
Results show the total for that slot and group, and whether the venue is free. Friday to Sunday, public holidays and the day before a public holiday are charged at the weekend rate.
- 3
Check the terms and pay
The cancellation policy, any security deposit and the booking mode are shown before payment. You pay the full amount online when you book.
- 4
Get confirmed
Instant book venues confirm as soon as payment succeeds. For host-confirms venues the host has 24 hours to accept, and nothing is charged if they decline.
- 5
Receive your entry details
The exact floor and unit appear once the booking is confirmed. Self check-in venues send entry instructions, such as a door code, by email and WhatsApp before the start.
- 6
After the booking
Any deposit normally comes back about 48 hours after the end. You can then leave a review and earn points.
The full walkthrough is in how booking works.
How do we verify hosts?
Before a new host's listings go live, we verify three things:
- Business registration, to confirm the venue is run as a business.
- Identity, to confirm who holds the account.
- Payout account, to confirm where booking income is paid.
Listings do not appear in search until verification is complete.
How are guests protected?
- The platform holds your money. Your payment is not passed to the host straight away; it is released 48 hours after the booking ends.
- Deposits come back. Some venues take a refundable security deposit, shown before you pay. It is returned about 48 hours after the booking ends unless the host reports damage, overtime or extra cleaning, with evidence. If you cancel, the deposit is always returned in full.
- Clear cancellation tiers. Every venue uses one of these policies:
| Policy | Full refund | 50% refund | No refund |
|---|---|---|---|
| Flexible | 24 hours or more before the start | 6 to 24 hours before | under 6 hours |
| Standard | 48 hours or more before | 24 to 48 hours before | under 24 hours |
| Strict | 7 days or more before | 72 hours to 7 days before | under 72 hours |
- If the host cancels, you are refunded in full and the host is charged a cancellation fee.
- Severe weather. If Typhoon Signal No. 8 or above, or a Black Rainstorm Warning, is in force at any time from three hours before the start until the start, you can cancel for a full refund or move to another free slot at the same venue within 30 days.
- Disputes. If a venue is seriously not as described, tell us within 24 hours of the start. The platform decides on what both sides provide and may refund in part or in full.
More in Trust and Safety, the Cancellation Policy and deposits and cancellation explained.
For hosts
- Free to list. We take a commission on completed bookings only. The rate is on pricing.
- Less back-and-forth. Guests see your real availability and price before they book, so you answer fewer repeat questions.
- Tools to run your venue. A calendar with manual blocks and iCal import and export, booking management, messaging, and payouts with statements.
- Flexible pricing. Per person or per room, with optional minimum hours, minimum headcount, a child rate, group discounts, add-ons and platform-only offers.
- Payment handled. Guests pay in full online when they book, and your payout is released 48 hours after the booking ends.
See how hosting works or list your venue.
What you can book, and where
Nine categories at launch:
- Party rooms
- Mahjong rooms
- Photo studios
- Dance studios
- Band rooms and music studios
- Cooking studios
- Meeting rooms
- BBQ venues
- Event spaces
You can search by district across Kowloon, Hong Kong Island and the New Territories, for example Kwun Tong, Mong Kok, Tsim Sha Tsui, Causeway Bay, Wan Chai, Tsuen Wan and Sha Tin.
Planning tools
- Group date poll: let everyone pick a date.
- Cost splitter: settle the bill afterwards.
- Party checklist: list what to bring.
- For large or corporate events, our concierge form lets us help find a venue.
- New accounts get welcome credit, and bookings and reviews earn points. See Rewards.
Contact
Questions, ideas or feedback: see Contact.