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Key takeaways
- Rooms are priced per person per hour or per room per hour; bigger groups usually do better per room.
- Friday to Sunday, public holidays and the day before a public holiday are charged at the weekend rate.
- Minimum hours, minimum headcount, child rates, group discounts and add-ons all change the total, and search results include them.
- There is no booking fee for guests. A deposit is separate and comes back about 48 hours after the booking, or in full if you cancel.
Party rooms are priced in one of two ways: per person per hour, or per room per hour. The total then depends on whether the weekend rate applies, the minimum hours, the minimum headcount, any child rate, group discounts, add-ons and a security deposit. Enter the date, start time, duration and group size on Gatherland and the results show the actual total for that slot, so you do not have to add it up yourself. For typical price levels, see the price index.
- HK$0
- Booking fee for guests
- 30 min
- Slots move in 30-minute steps
- About 48 hours
- Deposit returned after the booking ends
How are party rooms priced?
Per person per hour
Each guest is charged for each hour. More people means a higher total. This suits smaller groups, or groups whose numbers may change.
Per room per hour
The room has one hourly price regardless of how many come, up to the maximum. The more people, the lower the share each pays. This suits big parties.
| Per person | Per room | |
|---|---|---|
| Small group | Often better value | Each person pays more |
| Large group | Total rises with headcount | Each person pays less |
| Numbers change | Total changes | Total stays the same |
How is a total built?
Search results do the sum for you, but knowing how it is built makes comparing venues easier:
- 1
Base hire
Per person: hourly rate × guests × hours. Per room: hourly rate × hours. Hours run in 30-minute steps.
- 2
Weekday or weekend rate
Friday to Sunday, public holidays and the day before a public holiday use the weekend rate, so the same room can cost differently on different days.
- 3
Minimum hours and headcount
You cannot book less than the minimum hours. At per-person venues, a group below the minimum headcount is charged for the minimum.
- 4
Child rate and group discounts
Some venues charge children less, and some discount larger groups.
- 5
Add-ons
Extras such as a BBQ food set are added to the total when you choose them.
- 6
Deposit (separate, refundable)
Some venues take a refundable deposit, shown before payment and returned about 48 hours after the booking ends.
- 7
Account credit
Credit can cover part of a booking, but not all of it.
What changes the total?
Weekday or weekend rate
Friday to Sunday, public holidays and the day before a public holiday are charged at the weekend rate. For example, Christmas Day, 25 December 2026, is a public holiday, so Thursday 24 December is charged at the weekend rate too.
Minimum hours
Some venues set a minimum number of hours, and shorter bookings are not accepted. Slots run in 30-minute steps.
Minimum headcount
Some per-person venues set a minimum headcount. If fewer people come, you are charged for the minimum.
Child rate
Some venues charge less for children. This matters most for kids' parties; see the kids' party venue guide.
Group discounts
Some venues give a discount once the group reaches a certain size.
Add-ons
Extras such as BBQ food sets can be added when you book; see party rooms with BBQ.
Security deposit
Some venues take a refundable security deposit, shown before payment. It is returned about 48 hours after the booking ends unless the host reports damage, overtime or extra cleaning, with evidence.
A worked example (illustration only)
Letters stand in for prices here. This is a hypothetical example and does not reflect any venue's actual prices. Always go by the totals in your search results.
Say 6 adults and 2 children book 4 hours on a Saturday.
Venue A: per person per hour
- Weekend adult rate: A per person per hour
- Child rate: K per child per hour
- Minimum headcount: 8
Venue hire = (6 × A + 2 × K) × 4. Eight people meets the minimum, so there is nothing extra. If only 6 people end up coming, you are still charged for the minimum of 8.
Venue B: per room per hour
- Weekend room rate: R per hour
- BBQ food set add-on: S
Total = R × 4 + S, however many come (within the maximum). Each person's share = (R × 4 + S) ÷ 8.
Which is better? Compare the two totals directly. The bigger the group, the more likely Venue B works out cheaper per head; if numbers are uncertain, factor in Venue A's minimum headcount. Any security deposit is collected at payment and returned afterwards.
How do I see the real total?
- Enter the date, start time, duration and group size in the search bar
- Results show each venue's total for that slot and whether it is free
- On the venue page, check add-ons, deposit and cancellation policy
- Every line is shown again before you pay
The full amount is paid online at booking. The platform holds the money and releases it to the host 48 hours after the booking ends.
These party rooms are sorted from lowest price; the real total depends on your date, slot and group size:
How much comes back if I cancel?
Each venue uses a Flexible, Standard or Strict cancellation policy. Under the Standard policy:
Refund on cancellation (Standard policy)
View data table
| Refund on cancellation (Standard policy) | |
|---|---|
| 48+ hours before | 100% |
| 24–48 hours | 50% |
| Under 24 hours | 0% |
Source: Gatherland cancellation policy
Flexible gives a full refund 24 hours or more before the start and half between 6 and 24 hours. Strict gives a full refund 7 days or more before and half between 72 hours and 7 days. The deposit is always returned in full on cancellation. See the cancellation policy.
How can I save money?
- Book Monday to Thursday to avoid the weekend rate
- Compare per-person and per-room venues using your real headcount
- Look for group discounts with a larger group
- New accounts receive welcome credit, and you earn points on spend and for reviews that convert to credit, which can cover part of a booking; see rewards
- If you have a fixed budget, use Name your price: post your date, group size and budget, and hosts reply with offers
Common mistakes
- Comparing headline prices: they leave out the weekend rate, minimum headcount and add-ons
- Assuming fewer people is always cheaper: at a per-room venue, two people pay the same hire as eight
- Forgetting set-up and clean-up: both must fit inside the booking, and overtime can be claimed against a deposit
- Getting the weekend days wrong: the day before a public holiday is at the weekend rate, even on a Thursday
- Dropping people late: at a per-person venue with a minimum headcount, you still pay for the minimum
How do we split it?
Enter the total and headcount in the cost splitter to get each share, and agree the date first with the group date poll. For more on organising a large group, see group booking tips.
Frequently asked questions
Are party rooms priced per person or per room?
Both exist. Some venues charge per person per hour, others per room per hour. Enter the date, start time, duration and group size and the results show the total for that slot.
Which days are charged at the weekend rate?
Friday to Sunday, public holidays and the day before a public holiday.
Does Gatherland charge a booking fee?
No. Guests pay no booking fee; the total shown is what you pay. Some venues take a refundable security deposit, which is shown before payment.
When is the deposit returned?
About 48 hours after the booking ends, unless the host reports damage, overtime or extra cleaning with evidence. If you cancel, the deposit is always returned in full.
How can I keep the cost down?
Book Monday to Thursday, compare per-person and per-room totals, look for group discounts, and use account credit. Credit can cover part of a booking, but not all of it.
How much do I get back if I cancel?
It depends on whether the venue uses a Flexible, Standard or Strict policy. Under Standard, cancelling 48 hours or more before the start gives a full refund, 24 to 48 hours gives half, and under 24 hours gives nothing. The deposit is always returned in full.
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