Write usable venue entry instructions
Guests need to find the address and entrance before they can follow floor and handover instructions. Keep public directions separate from private access details. Do not put real codes, key locations or guest information into a publicly shared template.
How to use it
- Fill in public location details and handle codes, keys and guest information separately.
- Update the real instructions and notify affected guests when entrances or handover arrangements change.
Worksheet preview
| Item | Instruction | Checked date | Owner |
|---|---|---|---|
| Full address | |||
| Street/entrance | |||
| Floor and lift | |||
| Handover point | |||
| Private entry details | Supply privately; do not enter real codes | ||
| Fallback contact route |
Open the CSV in Excel, Numbers or Google Sheets. Save a copy before editing.
Explain the route from street to handover
Use verified landmarks, entrance names, floor and lift information. Where a turn is confusing, an image you have permission to use may help; it should supplement the actual address.
Handle access and fallback contact privately
Provide entry details through the appropriate private channel for the booking. After changes, ask someone unfamiliar with the venue to check the instructions, especially entrances or building rules.
Continue planning
- Write a clear group arrival message
Put the address, entrance, meeting time and contact route into one usable message.
- A cleanup and handover sheet
Assign cleanup tasks and check equipment and venue handover before leaving.