Outdoor court session brief
Record the actual facility and confirmed session arrangement before assigning the group programme. Separate arrival, play and return of shared equipment so the receiving person knows when each task changes hands. Use the venue's actual booking or use conditions for the session; a listed court count or opening period is not a confirmed allocation to your group.
How to use it
- Write the exact facility and the confirmed use arrangement.
- Assign arrival, shared equipment and session coordination roles.
- Agree the finish, return of items and next group's handover.
Worksheet preview
| Task or arrangement | Actual detail | Responsible role | Time or handover | Follow-up |
|---|---|---|---|---|
| Facility and session | ||||
| Arrival and receiving point | ||||
| Shared equipment | ||||
| Session coordination | ||||
| Finish and return of items |
Open the CSV in Excel, Numbers or Google Sheets. Save a copy before editing.
Keep the facility and the session connected
A venue can contain several activity areas with different operating periods. Put the actual court or area beside the session record and confirm any current partial closure. Keep the organiser's confirmation reference in a private copy; the shared brief only needs the arrangement and the role responsible for checking it.
Give shared items a return owner
For every item your group brings, assign who carries it in and who collects it at the end. Keep setup and collection within the agreed session arrangement. Tell a late arrival how to reach the receiving role, and use one message owner if the location or time changes.
Explore locations
Continue planning
- Write a clear group arrival message
Put the address, entrance, meeting time and contact route into one usable message.
- Check venue equipment on arrival
Check agreed equipment and record issues before the activity begins.
- Outdoor gathering decision and fallback log
Agree who makes the decision, when the group checks updates and how a changed plan is communicated.