Community-room comparison worksheet
Compare rooms rather than entire buildings. Copy the room name and the type of limit from the current official guide: maximum attendance, seats and meeting-table places describe different arrangements. Record your expected attendance and equipment layout separately. Leave an unknown limit blank and ask the District Office; a chair inventory is not permission to admit that many people.
How to use it
- Choose rooms that could support the actual activity, then copy their official names.
- Record each limit with its label, not as an unqualified capacity number.
- Check the planned layout and unresolved requirements with the office before applying.
Worksheet preview
| Facility and room | Official limit and type | Expected attendance | Layout and equipment | Office confirmation needed | Decision |
|---|---|---|---|---|---|
| Option A | |||||
| Option B | |||||
| Option C |
Open the CSV in Excel, Numbers or Google Sheets. Save a copy before editing.
A full hall and a partition are different options
A partition may have its own area, equipment and attendance requirements. Put it on a separate line only when the current guide identifies it as an available facility. Do not calculate a new capacity by dividing the full-hall figure.
Match the room to the programme
A meeting needs a workable table arrangement; a workshop may need stations and presentation equipment. Record what needs confirmation, including setup and restoration time. Use the run sheet to check whether the approved session can contain the whole programme.
Explore locations
Continue planning
- Community-facility application document tracker
Track the documents requested for one application and separate submission from approval.
- A gathering run sheet
Coordinate setup, activities and handover with timings and clear responsibilities.
- Meeting agenda and decision worksheet
Give each agenda item a question, an input and a decision so the meeting has a clear purpose.